Privacy Policy
Effective Date: December 10, 2025
Controller: Headfield Solutions Pvt Ltd (operating the Headfield Events line of business)
Address: Noida, Uttar Pradesh, India
Contact (privacy/support/security): contact@hfevents.com
1. Introduction
This Privacy Policy explains how Headfield Solutions Pvt Ltd (operating as Headfield Events) collects, uses, discloses and protects personal data in connection with the website www.hfevents.com (the “Site”). The Site is an informational, static website. By accessing or using the Site you accept the terms of this Privacy Policy and consent to the processing described herein.
2. Scope
This Policy applies to personal data collected through the Site and to individuals who access or interact with the Site, including visitors who read pages, submit contact or inquiry forms, or otherwise contact Headfield Events via the Site.
3. Personal data we collect
We collect only the personal data reasonably necessary for the relevant purpose:
3.1 Data you provide
- Contact or inquiry form data: name, email address, telephone number, message content, and any attachments you voluntarily submit.
- Direct communications: any information you send in emails to contact@hfevents.com.
3.2 Data we collect automatically
- Technical and usage data: IP address, browser type and version, operating system, device type, pages viewed, referring/exit pages, timestamps, and similar server log information.
- Cookies and similar technologies: as described in our Cookie Policy below (examples: _ga, _gid, _gat) where relevant.
3.3 Data from third parties
- Where you interact via a third-party service (for example, subscribing via a third-party newsletter provider), we may receive basic profile information provided by that provider.
4. Purposes and legal bases for processing
We process personal data for: responding to enquiries; operating, maintaining and improving the Site; complying with legal obligations; and preventing fraud and security incidents. Legal bases include performance of contract, legitimate interests and legal obligation under applicable Indian law.
5. Sharing and disclosure
We do not sell personal data. We may disclose personal data to: service providers (hosting, analytics, maintenance); professional advisers and legal authorities where required by law; and Headfield Solutions group companies for internal administrative purposes. Third parties are contractually required to maintain appropriate security and process data only on our instructions.
6. International transfers
Personal data may be processed by service providers located outside India. Where transfers outside India occur, we will rely on appropriate safeguards permitted by applicable law.
7. Data retention
We retain personal data only as long as necessary or as required by law: server logs & analytics — 26 months; contact form submissions and correspondence — 2 years; backups, security logs, legal records — up to 7 years where legally required. Requests for deletion will be processed subject to legal obligations.
8. Security
We implement reasonable administrative, technical and physical measures to protect personal data, including use of TLS/HTTPS for Site transmission, access controls, and routine security monitoring. Suspected breaches should be reported promptly to contact@hfevents.com.
9. Your rights
Subject to applicable law, you may have rights to access, correct, update or delete your personal data, to restrict or object to certain processing, and to request portability. To exercise any right, contact contact@hfevents.com. We will verify requests in accordance with applicable law.
10. Children
The Site is not directed to children and we do not knowingly collect personal data from children under 18. If we learn we hold personal data for a child under 18, we will delete it subject to applicable law.
11. External links and third-party sites
The Site may contain links to third-party websites. This Policy applies only to data collected by Headfield Events through this Site. We are not responsible for third-party privacy practices.
12. Changes to this Privacy Policy
We may revise this Policy. Material changes will be posted on the Site with an updated effective date. Continued use after changes constitutes acceptance.
13. Contact
All privacy, support and security enquiries: contact@hfevents.com
Registered entity: Headfield Solutions Pvt Ltd, Noida, Uttar Pradesh, India.
Terms & Conditions
Effective Date: December 10, 2025
Operator: Headfield Solutions Pvt Ltd (Headfield Events — Line of Business)
Address: Noida, Uttar Pradesh, India
Governing law and jurisdiction: Laws of India; courts located in Noida, Uttar Pradesh, India.
1. Acceptance of terms
These Terms & Conditions (“Terms”) govern your access to and use of the website www.hfevents.com (the “Site”). By accessing, browsing or using the Site you agree to be bound by these Terms. If you do not accept these Terms, do not access or use the Site.
2. Nature of the Site
The Site is an informational, static website providing information about Headfield Events and related activities. The Site does not offer e-commerce functionality, does not accept payments, and does not host ticketing, booking, or account management services.
3. Eligibility
Access to the Site is permitted on a temporary basis. The Site is not intended for use by minors. By using the Site you represent that you are at least 18 years of age or the legal age in your jurisdiction.
4. Intellectual property
All content on the Site is the property of Headfield Solutions Pvt Ltd or its licensors and is protected by applicable intellectual property laws. You may view and print pages for informational purposes only; reproduction, distribution, modification, creation of derivative works, public display or commercial exploitation is prohibited without prior written consent.
5. Permitted use and restrictions
You agree to use the Site lawfully and not to: (a) interfere with or disrupt the Site; (b) attempt unauthorized access; (c) upload or transmit unlawful or infringing material; or (d) harvest contact information from the Site.
6. Links to third-party sites
The Site may contain links to third-party websites. Headfield Solutions is not responsible for those sites’ content or practices. Links do not imply endorsement.
7. Disclaimers
The Site and all content are provided “AS IS” and “AS AVAILABLE” without warranties of any kind. Headfield Solutions disclaims all warranties, express or implied, including warranties of accuracy, completeness, merchantability, fitness for purpose and non-infringement.
8. Limitation of liability
To the fullest extent permitted by law, Headfield Solutions and its affiliates, officers, directors, employees and agents will not be liable for any indirect, incidental, special, consequential or punitive damages, or for loss of profits, revenue, data or business opportunities arising out of your access to or use of the Site. Headfield Solutions’ aggregate liability for direct damages arising from or related to your use of the Site shall not exceed INR 10,000 (ten thousand Indian Rupees) or such lesser amount as may be required by applicable law.
9. Indemnification
You agree to indemnify, defend and hold harmless Headfield Solutions and its affiliates, and their respective officers, directors, employees and agents, from and against any claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys’ fees) arising out of your breach of these Terms or your use of the Site.
10. Termination
Headfield Solutions may suspend or terminate access to the Site at any time for any reason, including breach of these Terms. Termination will be without liability to Headfield Solutions.
11. Changes to Terms
Headfield Solutions may revise these Terms at any time. Material changes will be notified on the Site. Continued use constitutes acceptance of the revised Terms.
12. Notices
Any notice required or permitted under these Terms will be given to the contact address used on the Site or to contact@hfevents.com.
13. Governing law and jurisdiction
These Terms are governed by the laws of India. The courts located in Noida, Uttar Pradesh, India shall have exclusive jurisdiction.
14. Contact
All queries regarding these Terms: contact@hfevents.com
Cookie Policy
Effective Date: December 10, 2025
Operator: Headfield Solutions Pvt Ltd (Headfield Events — LOB)
Contact: contact@hfevents.com
1. What are cookies
Cookies are small text files placed on your device when you visit websites. Cookies help websites operate efficiently and provide useful features.
2. Why we use cookies
Headfield Events uses cookies and similar technologies to: (a) make the Site function correctly; (b) analyze Site usage to improve performance; and (c) where applicable, remember user choices.
3. Types of cookies we may use
Because the Site is static and informational, cookie usage is limited. The following categories describe cookies that may be present:
- Strictly necessary cookies. Essential to operate the Site (for example to maintain secure connections). These cookies do not require consent. Example: session_id (if a session mechanism is implemented).
- Performance and analytics cookies. Used to collect anonymous analytics about Site usage. Examples commonly used on static sites: _ga, _gid, _gat (Google Analytics cookies) if Google Analytics is enabled. Retention: analytics data may be retained for up to 26 months.
- Functionality cookies. Remember choices you make on the Site (for example language preferences). Example: lang_pref.
- Advertising and targeting cookies. The Site does not engage in targeted advertising; if such cookies are used in future they will be disclosed and consent will be sought.
4. Third-party cookies
We may use third-party services (for hosting, analytics, performance or security) that place cookies on your device. Examples of common providers for static sites include Google Analytics and Cloudflare; these providers’ cookies are subject to their own privacy policies.
5. Consent and managing cookies
- Because the Site is static and does not require user accounts or payments, strictly necessary cookies may be used without consent. Non-essential cookies (analytics or advertising) should be preceded by a cookie-consent mechanism where required by law.
- You may manage or delete cookies through your browser settings. Blocking cookies may affect Site functionality.
6. Changes to cookie practices
We may update the cookies used on the Site from time to time. Material changes will be reflected on the Site and in this Cookie Policy.
7. Contact
All cookie and privacy enquiries: contact@hfevents.com